If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. If you had previous extensions for the same assessment, state the most recent deadline. Check if your circumstance meets the grounds for EC. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Compiling the relevant documents and information can help speed your application along. /Tx BMC University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. /Tx BMC If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You can find a guide to submitting your claim on Portico on the UCL website. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. e.g. Any claims submitted after the assessment has started must be accompanied by evidence. Any claims submitted after the assessment has started must be accompanied by evidence. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. EMC Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You should receive a response withinone week of submitting the request for review. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Were led by studentsand that means youre in charge. endstream endobj startxref UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. What are extenuating circumstances for financial aid? syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. What qualifies for extenuating circumstances? endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. This may affect the type of mitigation that is available to you. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You must submit your late evidence no more than four weeks after submitting your EC application. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Further information about the support available to you can be found on our Help and Advice pages. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Is the claim supported by appropriate evidence? Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Make sure that the date you have requested is allowed under the claim type you are submitting. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. If you self-certify then you should hear 1-2 working days. and must cover the full period for which you are requesting mitigation. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. We are one of the largest student-led organisations in the UK. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. See the assessment regulations. You can find further details in UCL's Self-Certification Policy. Step 4: wait for approval. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. /Tx BMC Appendices should be kept to a minimum and should not be used to get round the word limit. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ EMC Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. ` & The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. /Tx BMC H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. UCL is yours, soshape it. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). HA This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Help us make this site better by telling us what you think about this page, University of East London In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. All Extenuating Circumstances claims must now be submitted on Portico. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. exams) to the next assessment period. Together,wecanmake the world around usbetter, on campus and beyond. Section 2.9: If you miss the deadline for EC claims. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Extension approved? No. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. You must submit your evidence within FOUR WEEKS of submitting your EC. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. All coursework should be submitted by 12.00 noon on the stated deadline. You may wish to start by speaking with your personal tutor. You should submit the EC on time and indicate that your evidence will be forthcoming. Extenuating Circumstances'? Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. E.g. However, you have the right to appeal your results via the. Q!GQe#8! If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Source: Shutterstock. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. uM*\)+(. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). You can find information about the Extenuating Circumstances procedure in your student handbook. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Applying for an EC using self-certification. You can make an EC claim through Portico. Usually, you apply through your subjects department. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Deadlines for Geography modules are available from the Moodle pages for each module. , normally no more than one week after the first affected assessment. Here are three students sharing their experiences of applying for financial support from us. If you do not submit the requested evidence, your claim will normally be rejected. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY See also Extenuating Circumstances and Reasonable Adjustments (section 10). Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. All IOE EC requests are considered by the IOE EC panel. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Volunteering Awards Ceremony 2021: Your Definitive Guide! There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Coursework and project submissions dates are all available on the Moodle pages for each module. Your evidence will need to cover the full period for which you are requesting mitigation. See Section 2.9: If you miss the deadline for EC claims. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Note that you can only self-certify if you submit your claim before the assignment deadline. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Our events are designed to help you meet people, try new things and have fun. This will come into effect for 2024 applications (i.e. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream If you do not submit the requested evidence, your claim will normally be rejected. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Students' Union UCL is an organisation that exists to make more happen. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. University Way . follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you had a SoRA extension, please state the date after the SoRA extension was granted. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. EMC Source: Shutterstock This could be: More about You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Read the Extenuating Circumstances regulations before completing this form.2. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Yes, as long as they fall within the same 14-day period. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If the request is accepted, the student may be granted an extension. Work will not be accepted by email.
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